Coordinates budget preparation with all departments, implements budgetary controls, and mobilises alternative funding to support ministry programmes and service delivery priorities.

• Coordinate budgets preparation with Departments and agencies
• Facilitate mobilisation of funds and disbursements to Departments and agencies
• Prepare budgets and implement budgetary controls
• Mobilise Alternative Funding to support the ministry's programs
• Provide financial advisory services to Ministry

Manages timely and accurate processing of payments for goods and services across the ministry, ensuring all disbursements align with approved budget allocations.

• Make payments for goods and services on behalf of the Ministry
• Facilitate mobilisation of funds and disbursements to Departments and agencies
• Prepare and submit Statutory financial returns to Accounting Officer, Treasury and Auditor General

Maintains accurate financial records, prepares statutory returns, and updates Accounting Officer Instructions to ensure full transparency and compliance with public finance regulations.

• Prepare and submit Statutory financial returns to Accounting Officer, Treasury and Auditor General
• Maintain correct records and registers of all financial accounts
• Draft and update the Accounting Officer's Instructions
• Provide financial advisory services to Ministry

Leads recruitment, selection, and monitoring of the staff establishment, administering HR policies, conditions of service, and employment relations management.

• Lead the recruitment, selection and monitoring of the staff establishment
• Administer human resources policies, procedures and conditions of service
• Employment relations management
• Assemble Boards to handle disciplinary hearings

Coordinates performance appraisals, manages performance contracts for top management, and facilitates staff training and development to build institutional capacity.

• Coordinate Performance Appraisals in the Ministry
• Formulate and Manage Performance Contracts for top management
• Facilitating staff training and development
• Produce human resource reports
• Mobilise and provide human resources support
• Mainstream gender and succession planning

Creates, maintains, and manages all staff records and filing systems while overseeing health, safety, and staff welfare programmes across the ministry.

• Create records filing plan for the Ministry
• Create records inventory for the Ministry
• Create, file, track and retrieve records
• Manage storage and disposal of records
• Transfer inactive records to National Archives
• Manage health and safety and staff welfare
• Receive incoming mail and dispatch outgoing mail
• Ensures a clean and orderly office environment

Plans and implements publicity strategies, monitors press coverage, and maintains the Ministry's visibility across print, broadcast, television, and online media platforms.

• Plan publicity strategies and campaigns for the Ministry including event management, roadshows and tours
• Monitor media reports and public opinions regarding the Ministry's programs and projects
• Maintain the highest visibility of the Ministry in print, broadcast, TV and online media
• Manage external and internal dissemination of information of the Ministry's policies, programs and projects

Identifies and promotes new technologies and platforms to brand and position the ministry, manages its social media presence, and oversees website design and corporate material.

• Design and execute an advocacy and communication strategy
• Identify and promote new technologies, platforms and systems to brand, project and position the Ministry
• Manage the Ministry's positive use of social media to build its image
• Recommend, implement and maintain website design in liaison with the Ministry's ICT Department
• Prepare marketing and promotional material for the Ministry, both print and electronic as well as corporate
• Create newsletters and magazines for the Ministry

Coordinates ministry exhibitions, outreach programmes, and stakeholder promotions while generating staff and public feedback mechanisms to assess communication effectiveness.

• Prepare and participate in the Ministry's Exhibitions and outreach programs
• Promote the Ministry's programs and projects to stakeholders
• Generate feedback mechanism to assess and evaluate staff behaviour and its impact on service delivery
• Provide Signage

Develops the ministry's e-governance procurement plan and provides expert guidance on appropriate procurement methods for all acquisitions of goods and services.

• Development of an E-Governance Procurement Plan
• Advising on the appropriate procurement method
• Procurement of goods & services for the organisation

Manages procurement contracts from award through implementation, overseeing delivery, preparing contract documents, and administering any amendments required.

• Management of procurement contracts and overseeing their implementation
• Preparing contract documents and amendments

Ensures full compliance with statutory procurement requirements and prepares procurement and due diligence reports for accountability and oversight.

• Compliance to statutory procurement requirements
• Preparation and submission of Procurement reports and Due diligence reports

Maintains the ministry filing plan, records inventories, file movement controls, and retrieval processes for accountable administration.

• Create and maintain the Ministry records filing plan
• Create, file, track, retrieve, and update official records
• Maintain records inventories for departments and units
• Support secure access to official files and records

Coordinates incoming and outgoing correspondence, document registration, dispatch, and registry counter support.

• Receive, register, and route incoming mail
• Dispatch outgoing correspondence and official documents
• Maintain document movement registers
• Support registry enquiries and file-location requests

Coordinates records storage, disposal schedules, inactive records transfer, and liaison with archival requirements.

• Manage storage and disposal of records in line with approved procedures
• Transfer inactive records to the National Archives where applicable
• Support digitisation readiness and records preservation
• Promote compliance with public-sector records management standards

Coordinates the formulation and development of the Ministry's strategic plans and annual work plans, ensuring alignment to national development priorities and government strategy.

• Facilitating the formulation and development of the Ministry's Strategic Plan
• Align the Ministry's strategic plan to the national strategy
• Coordinate strategic planning workshops and consultative processes
• Develop annual operational plans aligned to ministry strategic objectives
• Provide policy analysis and strategic guidance across all departments

Develops and manages monitoring, evaluation, and learning frameworks that track ministry performance against strategic targets and service delivery commitments.

• Development of the Ministry's Monitoring Evaluation and Learning Framework
• Monitoring and reviewing the Ministry's Strategic Documents
• Conduct periodic performance reviews against strategic targets
• Compile and submit performance reports to relevant oversight bodies
• Support departmental self-assessments and results-based reporting

Monitors and evaluates financial administration processes, ensures adequate internal controls are in place, and safeguards public assets within the ministry.

• Monitor and evaluate the financial administration, risks processes and procedures of the Ministry
• To ensure adequate internal controls are put in place by management
• To ensure safeguard of public assets within the Ministry

Assesses cost-effectiveness of ministry projects and ensures full compliance with statutory Acts including Public Finance Management Acts and Treasury Instructions.

• Assess the cost effectiveness of projects undertaken by the Ministry
• To ensure compliance with statutory Acts including Public Finance Management Acts and Treasury Instructions
• Perform other functions as assigned by management

Provides independent advisory services to the ministry and its departments on governance, financial management, risk, and operational improvement recommendations.

• Provide advisory services to the Ministry and its departments
• Support management with risk-based recommendations
• Advise on financial management best practices and emerging compliance requirements

Responsible for planning, procuring, maintaining, and supporting the ministry's technology infrastructure, networks, e-government systems, and ICT capacity building.

• Plan, monitor and evaluate ICT projects and activities in the Ministry
• Implement Government National ICT policy and e-Government Strategy
• Provide Capacity Building programs to embrace the ICT working environment
• Provide expert advice on procurement of ICT equipment and gadgets
• Provide ICT Help-desk service for the Ministry staff
• Coordinate the office automation process in the Ministry

Focused on the design, development, and management of ministry software applications, feasibility studies, end-user training, and ongoing solution monitoring.

• Develop software applications for the Ministry
• Undertake feasibility studies on software solutions
• Provide end-user training and support of implemented solutions
• Monitor and evaluate software applications
• Support the Veterans Information Management System (VIMS) and ministry digital platforms

Coordinates the formulation and implementation of inclusive policies, and leads the review of workplace procedures to ensure all ministry activities are gender-mainstreamed.

• Coordinate the formulation of gender mainstreaming and inclusivity policies
• Lead in the review of workplace policies and procedures ensuring that these are all inclusive
• Ensure that all activities, plans and programmes are inclusive and gender mainstreamed at all times
• Monitor and evaluate the effective implementation of gender policies in all programmes and projects

Provides technical expertise, knowledge building, and maintains strategic partnerships to entrench gender mainstreaming and inclusivity across all ministry programmes.

• Provide technical expertise and advice on capacity building, knowledge building and management of gender mainstreaming issues
• Develop and maintain strategic partnership with stakeholders to entrench gender mainstreaming issues

Implements programmes for the welfare of persons with disabilities and designs all-inclusive wellness initiatives to improve physical and mental health of ministry employees.

• Coordinate the implementation of policies and programmes on the welfare of persons with disabilities
• Design and implement all-inclusive programmes which intend to improve the physical wellness and mental health of employees